Registered office change in company is a mandatory compliance under the Companies Act, 2013. Any change in office address must be updated with MCA through INC-22 filing within 30 days to avoid penalties and legal issues.
Registered Office Address Must Be Updated – Avoid Penalties & ROC Action
Every company registered under the Companies Act, 2013 must maintain a valid and active registered office to receive official communications from MCA, ROC, banks, and statutory authorities.
If your business has shifted its office and not updated MCA records, it can lead to penalties, legal notices, and serious compliance risks.
⚠️ Real ROC Bangalore Case (Important)
In a recent ROC Bangalore case, official notices sent to a company were returned as “left without instructions”, leading to action under Section 12 of the Companies Act.
The company and its directors were held liable for not maintaining a proper registered office.
Actual ROC Notice – Failure to Maintain Registered Office
Why Registered Office Compliance is Critical?
- Personal Liability of Directors: Penalties apply not only to the company but also individually to directors (up to ₹1,00,000 each).
- Daily Penalty Risk: ₹1,000 per day for delay in updating the registered office.
- Risk of Strike-Off: If ROC notices are not delivered, it may lead to company strike-off.
- Operational Impact: Affects bank KYC, GST registration, legal notices, and compliance status.
Legal Requirement (Section 12 – Companies Act, 2013):
Every company must maintain a registered office capable of receiving communications at all times.
Any change must be updated within 30 days through Form INC-22.
Moved your office recently?
Check whether your MCA registered office is updated correctly. We provide quick filing, expert support, and complete compliance handling.
📞 7019827351 | 📧 crp@prakashaandco.com
New Company? Check This Before It Leads to ROC Notice or Strike-Off
For newly incorporated companies, a critical point is often missed during registration.
While filing SPICe+ Part B, MCA asks:
“Whether the address for correspondence is the address of registered office of the company?”
Two Scenarios – Check Your Company
-
✔ If selected “YES”:
Your registered office is already confirmed → No need to file INC-22 immediately.
👉 You can directly proceed with other benefits like Startup India Registration to avail tax benefits, funding advantages, and government recognition.
🔗 Learn Startup India Registration Process -
❗ If selected “NO”:
You must update registered office by filing INC-22 within 30 days.
⚠️ Critical Compliance Risk
If INC-22 is not filed after selecting “NO”:
- ❌ ROC may issue notice for non-maintenance of registered office
- ❌ Company may face penalty and adjudication
- ❌ Risk of company strike-off within few months
👉 We have handled multiple cases where companies received ROC notices due to this exact issue and resolved them through proper filing and follow-up.
📸 Practical Requirements for New Office Update
- ✔ Office outside photo with company name board
- ✔ Inside office photo with authorized director
- ✔ GPS-enabled photos (Latitude & Longitude captured)
- ✔ Latest utility bill and owner NOC
👉 GPS-enabled photos are now important for ROC verification in many cases.
💡 Smart Business Tip (Avoid Future Issues)
If your company is newly registered, ensure that your entire setup is completed properly without missing steps.
Many businesses face compliance issues later because registration was done partially or without proper guidance.
👉 For complete company registration and compliance setup in Bangalore:
🔗
Private Limited Company Registration Services
We ensure end-to-end setup including registered office, MCA filings, GST, and compliance support.
Important: Always verify whether your company selected “YES” or “NO” during incorporation to avoid future compliance risks.
Not sure what was selected during your company registration?
Share your company name — we will verify and guide you immediately.
📞 7019827351 | 📧 crp@prakashaandco.com
Types of Registered Office Change – Which One Applies to You?
The process of changing your registered office depends on the location of the new office. Below is a simple guide to help you identify the correct procedure and forms required.
| Scenario | Example | Forms Required | Approval Needed |
|---|---|---|---|
| Within Same City / Same ROC | Bangalore to Bangalore (same jurisdiction) | INC-22 | Board Resolution |
| Within Same State (Different ROC) | Bangalore to Mysore (different ROC) | INC-22, MGT-14 | Board + Shareholder Approval |
| Change within State but under different jurisdiction | Shift affecting ROC jurisdiction | INC-22, MGT-14 | ROC Approval |
| Inter-State Change (One State to Another) | Karnataka to Tamil Nadu | INC-23, MGT-14, INC-22 | Central Government Approval |
Important: The majority of businesses fall under “Same City Change”, which is simple and requires only Form INC-22 within 30 days.
Basic Documents Required for INC-22 Filing
- ✔ Latest utility bill (Electricity / Water / Gas – not older than 2 months)
- ✔ Rent agreement / ownership proof of premises
- ✔ Owner NOC (No Objection Certificate)
- ✔ Office photographs (inside & outside)
- ✔ Latitude & Longitude of office location
- ✔ Board Resolution for address change
Not sure which category your office change falls under?
Share your old and new address — we will guide you on the correct process and handle complete MCA filing.
📞 7019827351 | 📧 crp@prakashaandco.com
Registered Office Change in Company – Process, Documents & Filing Guide
Registered Office Change Process – Step-by-Step (INC-22 Filing)
Updating your registered office with MCA is a structured process. At Prakasha & Co., we handle the complete process smoothly with minimal effort from your side.
Step 1: Share New Office Details
Provide new address details along with basic documents like utility bill, rent agreement, and owner NOC.
Step 2: Board Resolution Preparation
We draft and finalize the Board Resolution for registered office change as per Companies Act requirements.
Step 3: Filing of Form INC-22
Our team prepares and files Form INC-22 with MCA along with required attachments.
Step 4: ROC Verification & Approval
ROC reviews the application. If documents are proper, approval is granted without any issue.
Step 5: Post-Approval Compliance
We guide you to update address in GST, bank, PAN, and other records to complete compliance.
⏱️ Timeline for Registered Office Change
- ✔ Document collection: 1–2 days
- ✔ Filing of INC-22: Same day / next day
- ✔ ROC approval: 2–5 working days
👉 Total time: 3 to 7 working days (subject to document accuracy)
⚠️ Important Compliance Rule
You must file Form INC-22 within 30 days of office change.
Delay may lead to:
- ❌ ₹1,000 per day penalty
- ❌ Director personal liability
- ❌ ROC notices and legal action
💡 Practical Tips to Avoid Rejection
- ✔ Use utility bill not older than 2 months
- ✔ Ensure name board is displayed at office location
- ✔ Submit clear office photos (inside & outside)
- ✔ Ensure address matches exactly in all documents
Want hassle-free registered office update?
We handle complete process including drafting, filing, and follow-up with ROC.
📞 7019827351 | 📧 crp@prakashaandco.com
Cost of Registered Office Change (INC-22 Filing) – Transparent Pricing
The cost of updating your registered office depends on the type of change, documentation, and ROC filing requirements. At Prakasha & Co., we offer clear and transparent pricing with complete support.
💼 Our Professional Fees
₹3,000 – ₹7,000 (depending on complexity)
Includes drafting, documentation, INC-22 filing, and follow-up with ROC.
Cost Breakdown
- ✔ Professional Fees: ₹3,000 – ₹7,000
- ✔ MCA Filing Fees: ₹300 – ₹600 (based on company capital)
- ✔ Additional Cost (if applicable): Stamp duty / professional certification (for complex cases)
⚠️ Avoid Cheap Filing Mistakes
Many businesses opt for low-cost filing without proper verification, which leads to:
- ❌ Form rejection due to incorrect documents
- ❌ Mismatch in address across records
- ❌ Future penalties and ROC notices
👉 Incorrect filing can cost more than proper compliance.
✔ What You Get with Us
- ✔ Expert handling by CA / CS / Legal team
- ✔ Proper documentation to avoid rejection
- ✔ Fast processing with ROC follow-up
- ✔ Guidance on post-compliance updates (GST, bank, etc.)
Get exact cost for your case
Share your current and new address — we will give a clear quote with timeline.
📞 7019827351 | 📧 crp@prakashaandco.com
After INC-22 Approval – Complete Your Compliance (Don’t Stop at Filing)
Many businesses think the process is complete after MCA approval. In reality, registered office change is only the first step. You must update the new address across all statutory and business records to remain fully compliant.
Post-Filing Compliance Checklist
- ✔ Update GST Registration with new address
- ✔ Update PAN / TAN records
- ✔ Update Bank Account KYC
- ✔ Update address in Invoices, Letterheads & Website
- ✔ Update Statutory Registers & Company Records
📍 Mandatory Office Display Requirement (Very Important)
As per Companies Act and local BBMP guidelines in Bangalore:
- ✔ Company name and registered address must be displayed outside office
- ✔ Display should be in English and Kannada
- ✔ Must be clearly visible at all times
❗ Failure to display may lead to penalties during inspection.
📄 Document Quality Matters (Avoid Rejection)
- ✔ Utility bill must be not older than 2 months
- ✔ Address must match exactly across all documents
- ✔ Clear office photos (inside & outside)
- ✔ Proper Owner NOC with signature
👉 Most INC-22 rejections happen due to poor document quality.
💡 Smart Compliance Tip
Before filing, always ensure your office is fully functional and capable of receiving communication.
ROC may verify the office physically if notices are returned. Maintaining an inactive or virtual-only address without proper setup may lead to compliance issues.
Need complete support beyond filing?
We ensure your company remains fully compliant even after address update — including GST, bank, and statutory records.
📞 7019827351 | 📧 crp@prakashaandco.com
Frequently Asked Questions – Registered Office Change (INC-22)
1. Is it mandatory to update registered office with MCA?
Yes. As per Section 12 of the Companies Act, every company must maintain and update its registered office. Any change must be filed within 30 days using INC-22.
2. What happens if registered office is not updated?
Non-compliance may lead to:
- ❌ ₹1,000 per day penalty
- ❌ Personal penalty on directors
- ❌ ROC notice or company strike-off
3. What is INC-22 form used for?
INC-22 is used to update the registered office address of a company with MCA. It must be filed whenever there is a change in office address.
4. What documents are required for registered office change?
- ✔ Utility bill (not older than 2 months)
- ✔ Rent agreement / ownership proof
- ✔ Owner NOC
- ✔ Office photos (inside & outside)
- ✔ Board resolution
5. How much does it cost to change registered office?
The cost usually ranges between ₹3,000 to ₹7,000 plus MCA filing fees.
6. How long does it take to update registered office?
Normally 3 to 7 working days, depending on document readiness.
7. What is SPICe+ Part B “YES or NO” in registered office?
During company incorporation, MCA asks whether your correspondence address is the registered office.
- ✔ If selected YES → No need for immediate INC-22 filing
- ❗ If selected NO → You must file INC-22 within 30 days
Not filing may lead to ROC notice and compliance issues.
8. Can ROC issue notice if office is not active?
Yes. If notices are returned undelivered, ROC may initiate action under Section 12 and even strike off the company.
9. Is name board required at registered office in Bangalore?
Yes. As per Companies Act and BBMP guidelines:
- ✔ Company name & address must be displayed outside office
- ✔ In Bangalore, Kannada language must be prominently used (minimum 60%)
- ✔ Board must be clearly visible for inspection
👉 Refer detailed rules:
🔗
Shops & Establishment Registration Rules in Bangalore
10. Are office photos mandatory for INC-22?
Yes. You must submit:
- ✔ Outside office photo with name board
- ✔ Inside office photo
- ✔ GPS-enabled photos (recommended)
11. Do I need to update GST and bank after office change?
Yes. After MCA update, you must update address in GST, bank, PAN, and other records.
Need help with registered office change or INC-22 filing?
Get expert support from CA, CS & legal professionals for complete compliance.
📞 7019827351 | 📧 crp@prakashaandco.com
About the Author
Prakasha C R (FCS 11130) is a qualified Company Secretary, Chartered Accountant, and Legal Professional with over 15+ years of experience in handling MCA compliance, ROC filings, company law matters, and business advisory.
He leads the expert team at Prakasha & Co., Bangalore, assisting businesses with registered office changes, INC-22 filing, INC-20A, director changes, share allotment, company registration, and compliance management.
With hands-on experience in handling ROC notices, adjudication, and compounding cases, the team ensures accurate compliance, risk-free filing, and practical solutions for startups, MSMEs, and companies.
Last Updated: 30 April 2026
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